what are the semap indicators

(n) Lease-up. (1) This indicator applies only to PHAs with mandatory FSS programs. b. Deconcentration Bonus Indicator. If you have questions or comments regarding a published document please SEMAP indicators. (1) This indicator applies only to PHAs with jurisdiction in metropolitan FMR areas. The in-page Table of Contents is available only when multiple sections are being viewed. (l) Pre-contract housing quality standards (HQS) inspections. If you would like to be among the first to know when the next Procedures Course will be held, please sign our Procedures Course Interest List. (A) The PHA has a written policy in its administrative plan which includes actions the PHA will take to encourage participation by owners of units located outside areas of poverty or minority concentration, and which clearly delineates areas in its jurisdiction that the PHA considers areas of poverty or minority concentration; (B) PHA documentation shows that the PHA has taken actions indicated in its written policy to encourage participation by owners of units located outside areas of poverty or minority concentration; (C) The PHA has prepared maps that show various areas with housing opportunities outside areas of poverty or minority concentration both within its jurisdiction and neighboring its jurisdiction; has assembled information about the characteristics of those areas which may include information about job opportunities, schools, transportation and other services in these areas; and can demonstrate that it uses the maps and area characteristics information when briefing rental voucher holders about the full range of areas where they may look for housing; (D) The PHA's information packet for rental voucher holders contains either a list of owners who are willing to lease (or properties available for lease) under the rental voucher program; or a current list of other organizations that will help families find units and the PHA can demonstrate that the list(s) includes properties or organizations that operate outside areas of poverty or minority concentration; (E) The PHA's information packet includes an explanation of how portability works and includes a list of portability contact persons for neighboring housing agencies, with the name, address and telephone number of each, for use by families who move under portability; and. The provisions of this paragraph (n) apply to the first SEMAP certification due after July 2, 2012. SEMAP certification means the PHA's annual certification to HUD, on the form prescribed by HUD, concerning its performance in key Section 8 program areas. (ii) The PHA's SEMAP certification does not support the statement in paragraph (f)(3)(i) of this section. (i) Fewer than 5 percent of annual HQS inspections of units under contract are more than 2 months overdue. (2) On-site reviews for small PHAs. This indicator becomes initially effective for the second full PHA fiscal year following the date of HUD approval of success rate payment standard amounts. This section states the performance indicators that are used to assess PHA Section 8 management. If you have questions for the Agency that issued the current document please contact the agency directly. A separate drafting site ready for sending: Choose the form you require in the library of legal forms. Indicator # 3 measures if casework is being completed accurately, correctly, and in compliance with the regulations like calculating the housing assistance amounts for each family correctly. 42 U.S.C. SEMAP Indicators 985.104 PHA right of appeal of overall rating. HUD shall change an PHA's overall performance rating from troubled to standard or high performer if HUD determines that a change in the rating is warranted because of improved PHA performance and an improved SEMAP score. (d) Monitoring. 8 points. It is not an official legal edition of the CFR. learn more about the process here. [63 FR 48555, Sept. 10, 1998, as amended at 64 FR 40497, July 26, 1999; 64 FR 67983, Dec. 3, 1999; 65 FR 16733, Mar. 5 points. The official, published CFR, is updated annually and available below under The Electronic Code of Federal Regulations (eCFR) is a continuously updated online version of the CFR. The method for selecting the PHA's quality control sample under paragraphs (a), (b), (c) and (f) of this section must leave a clear audit trail that can be used to verify that the PHA's quality control sample was drawn in an unbiased manner. 30 plus 1 for each 200 (or part of 200) over 2000. (i) 2 percent or fewer of PHA tenant rent and family's share of the rent to owner calculations are incorrect. The 2-month allowance provided here for rating purposes does not mean that any delay in completing annual HQS inspections is permitted. : (iv) 30 percent or more of FSS families have escrow account balances, but fewer than 60 percent of the PHA's mandatory FSS slots are filled. Additional SEMAP points are available to PHAs that have jurisdiction in metropolitan FMR areas and that choose to submit with their SEMAP certifications certain data, in a HUD-prescribed format, on the percent of their tenant-based Section 8 families with children who live in, and who have moved during the PHA fiscal year to, low poverty census tracts in the PHA's principal operating area. [63 FR 48555, Sept. 10, 1998, as amended at 64 FR 40497, July 26, 1999]. (ii) Fewer than 98 percent of newly leased units passed HQS inspection before the beginning date of the assisted lease and HAP contract. (1) This indicator shows whether an PHA supervisor or other qualified person reinspects a sample of units under contract during the PHA fiscal year, which meets the minimum sample size requirements specified at 985.2 under PHA's quality control sample, for quality control of HQS inspections. 3 points. (ii) The data submitted by the PHA for the deconcentration bonus does not show that the PHA met the requirements for bonus points in paragraph (h)(1)(i), (ii) or (iii) of this section. 5 points. The Office of the Federal Register publishes documents on behalf of Federal agencies but does not have any authority over their programs. In addition, if HQS deficiencies are not corrected timely, the indicator shows whether the PHA stops (abates) housing assistance payments beginning no later than the first of the month following the specified correction period or terminates the HAP contract or, for family-caused defects, takes prompt and vigorous action to enforce the family obligations. The 2-month allowance provided here for rating purposes does not mean that any delay in completing annual reexaminations is permitted. (a) An PHA must submit the HUD-required SEMAP certification form within 60 calendar days after the end of its fiscal year. The PHA determines the overall poverty rate for its principal operating area using the most recent available decennial Census data. 0 points. PHA's quality control sample means an annual sample of files or records drawn in an unbiased manner and reviewed by an PHA supervisor (or by another qualified person other than the person who performed the original work) to determine if the work documented in the files or records conforms to program requirements. An PHA that expends less than $300,000 in Federal awards and whose Section 8 programs are not audited by an independent auditor (IA), will not be rated under the SEMAP indicators in paragraphs (a) through (g) of this section for which the annual IA audit report is a HUD verification method. contact the publishing agency. 10 points. Units assisted under the voucher homeownership option and units occupied under a project-based HAP contract are included in the measurement of this indicator. (i) Fewer than 5 percent of all PHA reexaminations are more than 2 months overdue. How does SEMAP improve program performance? 42 U.S.C. (d) Changing rating from troubled. the hierarchy of the document. 5 points. (24 CFR 5.617). 15 points. An PHA that expends less than $300,000 in Federal awards and whose Section 8 programs are not audited by an independent auditor (IA), will not be rated under the SEMAP indicators in paragraphs (a) through (g) of this section for which the annual IA audit report is a HUD verification method. (b) HUD written report. 9!H ^as}d1a!rvO$)dIjHE*Ays|8J0)re$5I{duh=h5wV$kZF Vv(H}qb9z+aKXnRw"F"W|Dw1|E] 0,go t 1437a, 1437c, 1437f, and 3535(d). (b) Standard rating. (2) HUD verification method: MTCS report - Shows number of families currently enrolled in FSS. Indicator 1 -Selection from Wait List Any PHA assigned an overall performance rating of troubled may not use any part of the administrative fee reserve for other housing purposes (see 24 CFR 982.155(b)). In addition, HQS-related SEMAP indicators and their impact on the PHA's SEMAP score are included. 104% Semap Score. (ii) The PHA's SEMAP certification does not support the statements in paragraph (e)(3)(i) of this section. Attributes of financial and regulatory incentives. (ii) The data submitted by the PHA for the deconcentration bonus does not show that the PHA met the requirements for bonus points in paragraph (h)(1)(i), (ii) or (iii) of this section. In recognition of this, HUD has afforded PHAs that meet certain criteria the opportunity to waive their Section 8 Management Assessment Program (SEMAP) scores in recognition of the pandemic environment. (24 CFR 982 subpart K). (i) Fewer than 5 percent of annual HQS inspections of units under contract are more than 2 months overdue. the hierarchy of the document. (2) HUD verification method: The IA annual audit report covering the PHA fiscal year entered on the SEMAP certification and on-site confirmatory review if performed. This content is from the eCFR and is authoritative but unofficial. (i) The PHA's SEMAP certification states that the PHA's quality control sample of case files with failed HQS inspections shows that, for all cases sampled, any cited life-threatening HQS deficiencies were corrected within 24 hours from the inspection and, for at least 98 percent of cases sampled, all other cited HQS deficiencies were corrected within no more than 30 calendar days from the inspection or any PHA-approved extension, or, if any life-threatening HQS deficiencies were not corrected within 24 hours and all other HQS deficiencies were not corrected within 30 calendar days or any PHA-approved extension, the PHA stopped (abated) housing assistance payments beginning no later than the first of the month following the correction period, or took prompt and vigorous action to enforce family obligations. If you have questions or comments regarding a published document please (c) On-site confirmatory review. In initiatives using HCVs, services provided can support SEMAP Indicator 13, Lease up, and Indicator 9, Annual Recertifications. Open the template in our online editor. Illinois Association of Housing Authorities (IAHA) - Home Page 63 FR 48555, Sept. 10, 1998, unless otherwise noted. ( 1) this indicator shows whether the pha has adopted a payment standard schedule that establishes voucher payment standard amounts by unit size for each fmr area in the pha jurisdiction, and, if applicable, separate payment standard amounts by unit size for a pha-designated part of an fmr area, which payment standards do not exceed 110 percent 404 0 obj <>stream (c) An PHA's SEMAP certification is subject to HUD verification by an on-site confirmatory review at any time. (i) The proportion of families issued rental vouchers during the last PHA fiscal year that have become participants in the voucher program is more than the higher of: (B) The proportion of families issued rental vouchers that became participants in the program during the six month period utilized to determine eligibility for success rate payment standards under 982.503(e)(1) plus 5 percentage points; and. 0 points. If you have questions for the Agency that issued the current document please contact the agency directly. HUD must review, consider and provide a final written determination to an PHA on its appeal of its overall performance rating. D'JlX>z^1t k F>]0KAm# a(>R9/\2/7 b;pBxN1u\h:7rT3n @At5>%Z[w^mk&^!OM#IyBw_}1(@aN |v;OZGn[Q7h6!V)}Lw/#'#?xD52. a?"H[yyh [1}w0O u0 SEMAP score and overall performance rating. Purpose of SEMAP. The PHA's method must take into consideration the location, size, type, quality and age of the units, and the amenities, housing services, and maintenance and utilities provided by the owners in determining comparability and the reasonable rent. The indicator shows whether the PHA has adopted and implemented a written policy to encourage participation by owners of units located outside areas of poverty or minority concentration; informs rental voucher holders of the full range of areas where they may lease units both inside and outside the PHA's jurisdiction; and supplies a list of landlords or other parties who are willing to lease units or help families find units, including units outside areas of poverty or minority concentration. (ii) Is designated as troubled, in accordance with 985.103. Strong judgment, reasoning, time management, and organizational skills. (A) The PHA has a reasonable written method to determine reasonable rent which considers location, size, type, quality and age of the units and the amenities, housing services, and maintenance and utilities provided by the owners; and. (1) This indicator shows whether voucher holders were successful in leasing units with voucher assistance. Subscribe to: Changes in Title 24 :: Subtitle B :: Chapter IX :: Part 985. U.S. Department of This is an automated process for By signing the list, we will send you updates as they become available and you will have the opportunity to be among the first to register for the course when registration opens. (iii) The PHA has filled 80 percent or more of its mandatory FSS slots, but fewer than 30 percent of FSS families have escrow account balances. (o) Family self-sufficiency (FSS) enrollment and escrow accounts. In addition, if HQS deficiencies are not corrected timely, the indicator shows whether the PHA stops (abates) housing assistance payments beginning no later than the first of the month following the specified correction period or terminates the HAP contract or, for family-caused defects, takes prompt and vigorous action to enforce the family obligations. (b) The PHA must send a written report to HUD describing its correction of any identified SEMAP deficiency. 30, 2000; 65 FR 58875, Oct. 2, 2000; 66 FR 50005, Oct. 1, 2001; 77 FR 32018, May 31, 2012; 81 FR 80583, Nov. 16, 2016]. A rating on any of the indicators at 985.3(a) through 985.3(h) will be subject to change after HUD receives the PHA's annual audit report or after HUD conducts a confirmatory review if the audit report or the confirmatory review report contains information that the PHA's SEMAP certification concerning an indicator is not accurate. (24 CFR 982.404). 10 points. HUD may conduct an on-site confirmatory review to verify the PHA certification and the HUD rating under any indicator. PHAs can use the SEMAP performance analysis to assess and improve their own program operations. (2) HUD verification method: The independent auditor (IA) annual audit report covering the PHA fiscal year entered on the SEMAP certification and on-site confirmatory review if performed. Subscribe to: Changes in Title 24 :: Subtitle B :: Chapter IX :: Part 985 :: Subpart A :: Section 985.3. 10 points. 10 points. Allocated budget authority will be based upon the PHA's eligibility, which includes budget authority obligated for the calendar year and any portion of HAP reserves attributable to the budget authority that was offset from reserves during the calendar year. (c) PHA corrective action plan. In addition, HQS-related SEMAP indicators and their impact on the PHA's SEMAP score are included. 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